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Minutes of Genesee Free-Net Board of Directors Meeting May 26, 1998Present were: Absent were: Excused were: Call to Order The meeting was called to order at 4:28 P.M. by Chairman I. Potrafka.
The Chairman introduced the new Board of Directors member, Jim Wascha
to the group.
AGENDAThe Chairman requested the assembly to review the agenda for any required changes. There were no changes proposed.PUBLIC COMMENTSThe Chairman requested any public comments from the floor. There were no public comments.Approval of previous minutes (4/98): Due to the absence of the Secretary and after discussion, a motion was
made to table the previous meeting minutes until the next meeting.
The motion passed.
CHAIRMAN'S REPORTThe Chairman reported that there were 38 new individual members, 23 organizational and 14 deletions. This information is contained in the online report forwarded to all Board members.SECRETARY'S REPORTNo report.TREASURER'S REPORTSee attached.FINANCE COMMITTEEThe Treasurer's report was distributed at the meeting. M. Chick-Whiteside commented that the payment for the modems did not show up in this report but would probably be reflected in next months treasurers report. The treasurersreport (appended to these minutes) also referred to the purchase of two Certificates of Deposit. After some brief discussion, it was determined by the Chairman and Board that no Board action was necessary and that the Treasurer could purchase the CD's. As a part of the report, a copy of a letter from the Internal
Revenue Service was distributed. It confirms that the Genesee
Freenet is permanently certified as a 501C3 organization until revoked
by the IRS. We had been temporarily approved for three years.
MARKETING COMMITTEEThe Marketing Committee report is appended to these minutes. G. Viele gave an oral report of the actions and plans the committee had engaged in thus far:The CRIM involvement will continue. The committee chair has met
with the CRIM officials and confirmed this. Questions about
updating the web pages were responded to by indicating that these
changes should be forwarded to J.
Once these conventions or meetings are known, a Marketing Calendar will
be published. It is in preliminary stages now.
WEB COMMITTEENo Report.OFFICE COMMITTEESee electronic report from this committee.TRAINING COMMITTEE:No report. L. Austin did indicate that no more training would take place until September.SYSTEM ADMINISTRATION REPORTL. Austin showed several graphs, which indicated contacts, users and time spent. She also indicated that the system failure on the weekend was due to several factors including modifications at Wayne State University by MichNet. She has been in contact with MichNet concerning this outage. Also included was the down DNS server at FALCON. Post system recovery there were still some members having difficulty connecting. L. Austin indicated that these were usually members who were still using WIN 3.1.L. Austin also indicated that the WIN95 OS does not use the second DNS even if one is entered. G. Viele inquired what he should have done to report the problem since it was a holiday. L. LeMieux and L. Austin indicated the using the Office Voice Mail was the appropriate way as they monitor this line. L. Austin indicated that the V90 is not installed yet and that there are still some delays at the GFEC server. No Tokens were mentioned by Sys Adm. indicated that the No tokens issue was different from the Holiday down period. She indicated that modem usage is currently 16 hours per modem per day (16 hours/modem/day). There were 1201 contacts /day and 423 users /day with 28 minutes average per contact. Sys Adm. indicated that there is now an online registration form to be used to join GFN. This form must be printed and sent with payment. The form is not an actual "online registration". It is located at: GFN.ORG/register/enroll.html. Petidomo is now our server as a listserv. This allows users to subscribe and unsubscribe by email. Administration is done through a web page by each provider. Soon to be activated is a WEB usage form. Gopher Conversion discussion. Two hundred fifty-three gopher pages were converted to HTML by Gregory Brown under contract. This project will be finished most likely in June 1998. MERIT "Back Door" Policy discussion. The "Backdoor" referred
to is a Merit Affiliate providing exclusive access or
The major differences as indicated by several members of the Board are:
Continued discussion from members indicated that non-profit use of GFN org account was valid but commercial use was not. L. Austin moved that "We will no longer issue organizational accounts to businesses and that we notify current commercial account holders that the commercial account is not renewable". Some discussion then resulted from the motion indicating that the Policy already states this. The specified Policy is contained in Section 8 J. The Chairman read the current policy. Discussion the returned to commercial accounts and questions included how many freenets offer commercial accounts. The response from M. Whiteside was two or three. Discussion continued as to why we have commercial accounts. Karen Magdison then moved: " That we accept Laura Austin's
recommendation and when the commercial
A voice vote was taken and the motion carried unanimously. Increase in charges: Discussion then commenced on the proposal to increase GFN membership dues. The dues increase is primarily to be directed towards employing a contract "Assistant System Administrator". The rate and time being sought is a student at $15.00 per hour and about 16 hours per week. A $60.00 dollar increase would result in $18,750.00 {=16 X 15.00 X 52} = $12,480.00. Karen Magdison moved: "$60.00 annual membership dues, a $25.00
setup fee be the new dues structure
The board was polled. The motion passed unanimously A motion to adjourn was made at 5:46 and passed.
Minutes respectfully submitted:
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