Minutes of Genesee Free-Net Board of Directors Meeting June 27, 2002

PRESENT

Chow, C. Cramer, L. Griffin, G. Kitchen, L. LeMieux,V. Lotfi, J. McCarron, J. Peterson, K. Thomas, , K. Schwartz, G. Viele

Also in attendance:  Kenny Thomas.

The meeting was called to order at 5:20 pm by the Chairman, Gary Viele.

OFFICERS' REPORTS:

Board Chair:

No report.

Vice Chair:

No report.

Secretary:

No report.

Treasurer:

A verbal update was made by the treasurer, summarizing the current financial state of GFN.  The Financial Statement document, prepared by Dupuis and Ryden, was then distributed to the Board members.  This report indicates that the GFN financial statements do not require any modifications without any qualifications.  A motion was made to accept the report.  Motion was supported and carried unanimously.

A motion was made to change the signatories of the GFN bank account to include Garry Viele, Vahid Lotfi, Kay Schwartz, Pat Peterson, and Les LeMieux.  Motion was supported and carried unanimously.

The Treasurer has been serving in her current capacity for three years and her term will expire in January 2003.  She requested that the nominating committee identifies other Board members who may consider being nominated for this position.

Old Business:

New Plan Implementation:

Les reported that the office is now creating new accounts.  There have been only three requests for free accounts.  Conversion of the charter accounts is expected to begin next July.  Tentatively, the plan is to convert approximately 50-60 accounts per month.  The process may take about a year to complete.

Web Site Committee:

Chad has upgraded both of the Web servers.  There has been an improvement to the server so that now all of the links are generated from the database.

Office Operations Committee:

There does not seem to be any issues of concern.  The office has added some volunteers and some are doing quite well.

Technical Committee:

There does not seem to be any issues of concern.  Next week there will be an upgrade to the mail server to patch a known bug.  This should resolve certain vulnerabilities that currently exist.

The no token count continues to register low.  The technical staff members have verified this against Merit statistics.

A meeting will be held with Matt to review the dynamic Web page issue.

Marketing and Outreach Committee:

An item was to be discussed at the end of the Board meeting.  However, due to lack of time, it was postponed to the next Board meeting.

System Administration Committee:

Chad has been working on the database conversion.  He is still waiting to receive the database file.  The changeover from pfs to MS Access is expected to occur in August.

There were discussions surrounding various safety features of the system administration and access.

New Business:

Monitoring the Web Pages Content

A question was raised as to whether GFN should actively and regularly monitor the contents of Web pages.  It was suggested that monitoring should be done when complaints are brought to the attention of GFN.  A motion was made as follows.  “GFN adopts a policy of not allowing personal and organizational Web pages to be used for commercial purposes.  GFN reserves the right to monitor the content of all Web pages on GFN servers at its discretion, and to deactivate pages that are in violation of the said policy.”  Motion was supported and was carried unanimously.

Violation of Merit Proper Use Policy

A complaint had been brought to the attention of GFN Office regarding an e-mail message sent by a GFN member.  Because the message had violated Merit’s Proper Use Policy and that it had contained a physical threat, the Office staff had decided to deactivate the member’s account pending a review by the Board.  The Board reviewed the complaint and the associated e-mail message.  A motion was made to permanently deactivate the account of the said violator because the Board considered the message to convey content that violated the Proper Use Policy and contained a threat to the recipient of the message.  Motion was supported and carried unanimously.  The affected member will be notified by mail.

Account of Members Moving out of the County

There have been a few cases where account holders have moved outside of the County.  The original GFN policy recommends that holders of such accounts pay three times the normal fee.  A motion was made to repeal this policy and not penalize GFN members that move to another county.  Motion was supported and carried unanimously.

The meeting adjourned at 6:38 pm.

Respectfully submitted,

Vahid Lotfi