Minutes of Genesee Free-Net Board of Directors Meeting  
August 28, 2003.

Flint Area Convention and Visitors Bureau Board Room
Flint, MI

PRESENT

Garry Viele, Board, Chairman
Pat Peterson, Board Secretary

Kay Schwartz, Board Treasurer
Chad Cramer, Board
Scott Gifford, Board
Georgia Kitchen, Board
Sol Johnson, Board
Dennis Cavanaugh, Board
Marilyn Sage, Board

Larry Porn, Board

Also present:
Kenny Thomas, Staff; Robin Rabideax, Office Staff

Absent:  Vahid Lotfi, Jerry Preston, Lynnette Griffen, Les LeMieux

Call to order 5:15 pm. Meeting conducted by G. Viele.  

Marketing Committee Reports:

Team A - Sol's team met and discussed newsletter structure.  It was agreed that it will be accessed from the GFN web site.

Larry Porn distributed notes from PR Committee Meeting.  These are suggestions of what to include in the newsletter.

Officer Comments:

Chair:  

Nothing to report.

Vice Chair:

Nothing to report.

Treasurer: 

Report for June and July distributed.  Marilyn Sage made a motion to accept the treasurer's report.  Denny Cavanaugh supported.  The motion passed unanimously.

Secretary

Nothing to report.

OLD BUSINESS 

Technical Committee:

Everything is on track to convert to the new server next week.  The office will be notified.  The downtime will be 1 to 1 1/2 hour.  Last Tuesday for some unknown reason the Merit Flint routers reset themselves spontaneously.  It is being investigated.

Web Site Committee

Chad reported that the replication problem was fixed.  The web site is up to date.   

Office Operations

Larry Porn reported.  The over quota problem is improved.  The organizational accounts are being prepared for auto-delete.  The UM-F Outreach accounts: one is used, one is sometimes used, and two are not used.  Discussion with Vahid before blocking.

System Administration:

Everything was moved to the new server.  Endymion e-mail will go away.  A notice will be sent to users so that their address books can be recovered.  Gary will get business cards made.

Forwarding of charter members' e-mail was discussed.  When they move to a standard account, their e-mail will be forwarded.

Sharon Foster correspondence was discussed.  She is unhappy and verbally abuses the office staff.  Kay Schwartz made a motion to authorize Larry Porn or the office committee to offer her up to $60.00 to drop her account.  Denny Cavanaugh supported the motion.  It passed unanimously.  This offer will be made by certified mail.  She will be told that she cannot abuse the staff or her account will be terminated.

New Business:  

The board members will plan the next Annual Meeting for October.

Next Meeting:  September 25, 2003 at 5:15 pm at the Flint Area Convention and Visitors Bureau.  The marketing plan will be discussed at 5:00 pm.

Respectfully submitted,

Pat Peterson, Secretary