Minutes of Genesee Free-Net Board of Directors Meeting  
July 26, 2003.

Flint Area Convention and Visitors Bureau Board Room
Flint, MI

PRESENT

Garry Viele, Board, Chairman
Vahid Lotfi, Vice Chairman
Pat Peterson, Board Secretary
Chad Cramer, Board
Scott Gifford, Board
Jerry Preston, Board
Georgia Kitchen, Board
Sol Johnson, Board
Dennis Cavanaugh, Board
Lynnette Griffen, Board
Marilyn Sage, Board

Also present:
Kenny Thomas, Staff

Absent:  Larry Porn, Les LeMieux, Kay Schwartz

Call to order 5:15 pm. Meeting conducted by G. Viele.  

Marketing Committee Reports:

Team A - Jerry and Sol discussed how best to put the newsletter online, .pdf or web.  The web site needs updating.

Team B - Newsletter online but needs work.  Discussion of content.  Vahid and Gary will come up with four main sections of content.  Vahid will draft the "message" and put it online for members to discuss.  The main points will be the low cost of GFN, the service, volunteer staffing, and it is a membership organization.

Team C - Customer Service - nothing to report.

Officer Comments:

Chair:  

Nothing to report.

Vice Chair:

Nothing to report.

Treasurer: 

Gary reported that the normal bills were paid.

Secretary

Nothing to report.

OLD BUSINESS 

Web Site Committee

Chad reported that page views software has been installed.  

Office Operations

Marilyn reported.  The question of a fee for renewing an expired free account was discussed.  V. Lotfi made a motion that Kenny will write a script that will inform free account owners who have not used their accounts automatically that they have 3 months to use the account.  If they have not used it after that time, the owner will get a warning and an additional one month of use.  If the account is still not used, it will be deleted.  S. Gifford supported the motion.  It passed unanimously.

Technical Committee:

Kenny reported the new server has the operating system on and that he will put the rest of the software on it.  The cutover to the new server will be on a Saturday morning.  The committee will send the office a message giving the date.  The new server has 72 gb on hard drive space.

Kenny installed new software to encounter spam.  It works by not letting anything through that isn't in strict compliance with all standards and there must have a returning machine.  It immediately cut spam messages by 4000 to 5000 and definitely cut down the really bad stuff.

System Administration:

Nothing new.  Chad is cleaning up logs.  The question came up of who to call when the office notices server trouble.  Chad, Kenny, and Scott agreed to give their phone numbers and e-mail addresses to the office staff.  They will leave voice mail if there are problems so that the office voice mail can be changed and to notify Larry at home if the problem is deemed serious enough in their judgment.

New Business:  

None.

Next Meeting:  August 28, 2003 at 5:15 pm at the Flint Area Convention and Visitors Bureau.  The marketing plan will be discussed at 5:00 pm.

Respectfully submitted,

Pat Peterson, Secretary